Invoices & Billing History
Access comprehensive billing history, download invoices, track payments, and manage financial records for accounting and tax purposes
Overview
Wubble provides complete, transparent billing history with detailed invoices for every transaction. Access all subscription charges, credit purchases, refunds, and adjustments in one centralized location. Download PDF invoices for accounting, expense reporting, and tax filing.
Every invoice includes itemized breakdowns, payment method details, and downloadable receipts. Our invoicing system is designed for professional accounting needs with proper formatting, sequential numbering, and tax compliance.
Invoice & History Features
Understanding Invoices
Wubble invoices are comprehensive documents that provide complete transaction details for accounting, tax filing, and expense management.
Invoice Contents
Each invoice contains all information needed for proper accounting and financial record-keeping.
Invoice Types
Different transaction types generate different invoice formats:
Invoice Numbering
All invoices use sequential numbering for easy tracking and accounting:
Accessing Invoices
Multiple ways to access your invoices and billing history for maximum convenience.
Billing Dashboard
View all invoices in your billing dashboard with sortable columns, status indicators, and quick download options. Access via Settings → Billing → Invoices.
Email Receipts
Automatic email receipts sent immediately after every successful payment. Emails include PDF attachment and direct link to online invoice.
API Programmatic Access
Retrieve invoices programmatically via API for automated accounting systems, expense management tools, or custom reporting.
Stripe Dashboard
Access invoices directly through your Stripe customer portal for additional payment details and Stripe-specific features.
Search & Filter
Powerful search and filtering tools help you quickly find specific transactions and generate custom reports.
Search Options
Search invoices by various criteria:
- Invoice number or ID
- Date range (from/to)
- Amount or amount range
- Payment method used
- Description or notes
Filter Options
Filter invoices to view specific subsets:
- Status (paid, unpaid, void, refunded)
- Type (subscription, credits, refund)
- Time period (month, quarter, year)
- Currency (USD, EUR, etc.)
- Custom date ranges
Export Options
Export filtered invoice lists to CSV for importing into accounting software, spreadsheets, or custom reporting tools.
Downloading PDFs
Professional PDF invoices are available for every transaction, formatted for accounting and tax compliance.
Individual Downloads
Download individual invoice PDFs from the invoice list or detail page. PDFs include complete transaction details and are formatted for printing.
Bulk Downloads
Select multiple invoices and download as a ZIP file for batch processing or quarterly/annual record keeping.
Email Attachments
PDF invoices are automatically attached to payment confirmation emails for immediate access and automatic email archiving.
PDF Format Details
PDFs are optimized for: printing on standard paper, digital archiving with searchable text, ADA accessibility compliance, and standard accounting software import.
Payment History
Beyond invoices, view complete payment history including successful charges, failed attempts, refunds, and adjustments.
Successful Payments
All successful charges with timestamps, amounts, payment methods, and associated invoices. Includes subscription renewals and one-time purchases.
Failed Payments
Track failed payment attempts with failure reasons, retry schedules, and resolution status. Useful for troubleshooting billing issues.
Refunds & Credits
Complete refund history with original charge references, refund amounts, reasons, and processing dates. Credits and adjustments also tracked.
Best Practices
Download Regularly
Download invoices quarterly or annually for tax filing and financial record keeping. While invoices are permanently accessible, local backups are prudent.
Organize by Tax Year
Create folders organized by tax year for easy retrieval during tax season. Use date range filters to download all invoices from a specific year.
Verify Amounts
Regularly review invoices to verify charges match your expected billing. Contact support immediately if you notice any discrepancies.
Use for Expense Reports
PDF invoices contain all details needed for corporate expense reports. Include invoice numbers and dates in expense submissions.
Track for Budgeting
Review payment history to understand spending patterns and forecast future costs. Export to spreadsheets for detailed budget analysis.
Automate Accounting
Use the API to automatically sync invoices with accounting software like QuickBooks, Xero, or custom financial systems.
Frequently Asked Questions
How long are invoices kept?
Invoices are kept permanently in your account. You can access invoices from any time period, regardless of how long ago the transaction occurred.
Can I update billing information on an invoice?
Past invoices cannot be modified, but you can update your billing information (name, address, tax ID) for future invoices. Contact support for special cases.
Where do I add my VAT/tax ID?
Add your VAT or tax ID in billing settings. It will appear on all future invoices and can be used for tax compliance and reporting.
Can I get invoices emailed automatically?
Yes, invoice emails are sent automatically after every successful payment. Ensure your email is up to date in account settings.
What if I need a corrected invoice?
Contact support if you need a corrected invoice due to incorrect billing details or other errors. We can issue credit notes and corrected invoices as needed.